Note from Prop. Mgr. about Fountains
Please be advised all fountains have been turned off due to low water levels. Michael [Faulk, from Martex] will use this time to perform maintenance but until we get enough rain to bring them back on line safely they will remain off. I have sent a note to Meghan at Heritage to post on the POA website.
Melodye Pitts, Community Solutions Management, LLC
912-729-4336
http://www.communitysm.com/
Showing posts with label Property Mgt.. Show all posts
Showing posts with label Property Mgt.. Show all posts
Mar 23, 2010
Weekend News Wrap-up
CHPOA Annual Meeting
The Association annual meeting, held this past Saturday at the St. Marys Middle School auditorium, went smoothly with around 100 people in attendance. The remote listening function unfortunately did not work possibly due to the building's metal frame.
CHPOA President, Paul Gommo presided. Speakers included other members of the CHPOA Interim Board, Michelle Deis, David Cohen, Helen Ownby & Bernie Huber; Joe Gregory, Chairman of the Design Review Board; Buddy Mays, Team Leader-Securitas Security company; Heritage Property Management's Kyle Waidner & Gavin Cobb; and Community Solutions Management's CH on-ground manager, Melodye Pitts.
Questions from the floor and previously sent emails were answered. Afterwards, a well-attended pizza part for owners was held on the property at the Spring House from 6:00 until after 8:00 p.m.
St. Marys River Celebration and Cleanup
The St. Marys River Cleanup was a great success. Bill Bruce, who coordinated participation by Cumberland Harbour's owners, reported, "There was a great turnout and a generous spirit from the Cumberland Harbour participants, and many, many, many bags of trash and recyclables were collected. I look forward to our participating in this event again next year, although perhaps with fewer boats and more shore-based activity."
Brian Timberlake suggested next year CH participants hold their own cookout here on the property, rather than drive or boat to White Oak for lunch. Apparently, by the time several CH participants arrived at White Oak for lunch, there was no food left.
CHPOA Annual Meeting
The Association annual meeting, held this past Saturday at the St. Marys Middle School auditorium, went smoothly with around 100 people in attendance. The remote listening function unfortunately did not work possibly due to the building's metal frame.
CHPOA President, Paul Gommo presided. Speakers included other members of the CHPOA Interim Board, Michelle Deis, David Cohen, Helen Ownby & Bernie Huber; Joe Gregory, Chairman of the Design Review Board; Buddy Mays, Team Leader-Securitas Security company; Heritage Property Management's Kyle Waidner & Gavin Cobb; and Community Solutions Management's CH on-ground manager, Melodye Pitts.
Questions from the floor and previously sent emails were answered. Afterwards, a well-attended pizza part for owners was held on the property at the Spring House from 6:00 until after 8:00 p.m.
St. Marys River Celebration and Cleanup
The St. Marys River Cleanup was a great success. Bill Bruce, who coordinated participation by Cumberland Harbour's owners, reported, "There was a great turnout and a generous spirit from the Cumberland Harbour participants, and many, many, many bags of trash and recyclables were collected. I look forward to our participating in this event again next year, although perhaps with fewer boats and more shore-based activity."
Brian Timberlake suggested next year CH participants hold their own cookout here on the property, rather than drive or boat to White Oak for lunch. Apparently, by the time several CH participants arrived at White Oak for lunch, there was no food left.
Mar 1, 2010
New On-ground Property Manager
Melodye Pitts, of Community Solutions Management, located in St. Marys, has been hired by the POA Board as the new 'on-ground' property manager for Cumberland Harbour.
Community Solutions Management will handle:
Working with Contractors
Assisting the POA Board and Design Review Board
Ensuring Community Covenants and Restrictions are followed
Scheduling Facility Reservations
Managing RV and Boat Storage in Storage Lot
And other tasks which require local presence.
Contact Melodye Pitts at mail@communitysm.com or (912) 729-4336
Heritage Property Management will continue to handle:Processing of Association Dues (Please continue sending your dues to Heritage.)
Accounting Issues
POA Mailings
POA Website
And other related financial and membership tasks
Contact Kyle Waidner at Heritage at kwaidner@heritageproperty.com or (770) 200-8270
Annual Meeting - How to submit questions in advance
In addition to being able to ask questions during the annual meeting, owners can submit questions in advance, by emailing them by Mar. 18 to Melodye Pitts at mail@communitysm.com
Melodye Pitts, of Community Solutions Management, located in St. Marys, has been hired by the POA Board as the new 'on-ground' property manager for Cumberland Harbour.
Community Solutions Management will handle:
Contact Melodye Pitts at mail@communitysm.com or (912) 729-4336
Heritage Property Management will continue to handle:
Contact Kyle Waidner at Heritage at kwaidner@heritageproperty.com or (770) 200-8270
Annual Meeting - How to submit questions in advance
In addition to being able to ask questions during the annual meeting, owners can submit questions in advance, by emailing them by Mar. 18 to Melodye Pitts at mail@communitysm.com
Feb 12, 2010
CHPOA Annual Meeting to be held:
(Back to Harbour Lights mainpage)
(Back to Harbour Lights mainpage)
- Saturday, March 20, 2010
- St. Marys Middle School auditorium
- 205 Martha Dr., St. Marys, GA
- 1:30 p.m. until 4:30 p.m.
St Marys Middle School website w/ map
Directions:
Coming from I-95, on Hwy 40 go past Charlie Smith Jr. Hwy (a/k/a Spur 40). Just after Flash Foods convenience store, turn left onto Martha Dr. On Martha, St. Marys Middle School parking lot is on left just after the TDS Bldg.
Pizza Party Afterwards
A Pizza Party for owners will be held from 6 - 8 pm at the Spring House (near Pool Pavilion) on the CH property.
Jan 21, 2010
New POA Website Up & Running!
Link to POA website
Property Owners,
The new Cumberland Harbour website through Heritage Property Management and Association Voice (software company) is now up. The site may be accessed at http://www.cumberlandharbour-poa.org/ . This web address was also listed in the letter you received from Heritage with your account information.
When you access the website, click on Sign In in the top right corner. Then you will need to create your sign in the first time you sign in. Heritage has informed us that you should use your street address for your Cumberland Harbour lot when you create your sign in, especially if you own more than one lot (however, some people have also signed in using their present billing address). If you own more than one lot, you will need to sing in for each lot, using the street address for each lot, which can be found on the account statement mailed to you by Heritage. You may use your email address for your sign in name or another sign in name you create. If you own more than one lot, you need to use a different sign in name for each lot. You also need to create a password once you have created a sign in name. Your password can be the same for all your lots, if you own more than one lot.
Once you have signed in, you can access your billing account for each lot under Resident Services, Check Account. When you try to access your billing account, there will be instructions on how to receive an access number (that will be emailed to you) to access your account. This access number is the last five digits of your Heritage account number for your lot, which can also be found on your Heritage account statement that has been mailed to you. After you access your account with the access code,you can see your account statement and you can also pay your CHPOA assessments online using a credit card; however, there is a fee ($14.97for amounts between $300 and $500). You must pay for each lot separately onlineand the system will only accept amounts up to $500. So, if you are paying a delinquent assessment that is over $500, you will either have to make several payments online (each time incurring the $14.97 charge), or you can mail your assessment to Heritage at the address provided with the letter and account statement that was mailed to you. Mailing your assessment amount to Heritage is always an option and there is no additional charge for mailing. Also, you can set up an automatic withdrawal of your assessment from your bank account andthere is no charge by Heritage for this (however, your bank may or may not charge you for this). To set up an automatic withdrawal for your assessment from your bank account, contact Cumberland Harbour's property manager at Heritage, Kyle Waidner, at 770-200-8270 or kwaidner@heritageproperty.com .
We are very excited to have this new website. Soon, I will be tailoring it to Cumberland Harbour, by using photos of Cumberland Harbour as the header and uploading Board Meeting Minutes as well as our CHPOA Bylaws, CC&Rs, andpolicies. For security, all Board Meeting Minutes in the future will only be uploaded to this site (starting with the Jan. 9, 2010 Board Meeting Minutes).This site contains tremendous functionality including the ability to have discussion groups on topics (as we have been doing on this yahoo forum) and an online calendar to schedule events, including lessons offered at the tennis courts, pool, or Fitness Center. I will be working with Heritage over the next few weeks to personalize the site for Cumberland Harbour. If there are any events or information that you would like to add to the site, please email me at mdeis@columbus.rr.com , and I will forward the information to our site administrator at Heritage, Megan Shaw, or you can email or call Megan directly (at meshaw@heritageproperty.com or 770-200-8561), so that she may add yourinformation to the site.
Thank you,
Michelle Deis
CHPOA Secretary
Link to POA website
Property Owners,
The new Cumberland Harbour website through Heritage Property Management and Association Voice (software company) is now up. The site may be accessed at http://www.cumberlandharbour-poa.org/ . This web address was also listed in the letter you received from Heritage with your account information.
When you access the website, click on Sign In in the top right corner. Then you will need to create your sign in the first time you sign in. Heritage has informed us that you should use your street address for your Cumberland Harbour lot when you create your sign in, especially if you own more than one lot (however, some people have also signed in using their present billing address). If you own more than one lot, you will need to sing in for each lot, using the street address for each lot, which can be found on the account statement mailed to you by Heritage. You may use your email address for your sign in name or another sign in name you create. If you own more than one lot, you need to use a different sign in name for each lot. You also need to create a password once you have created a sign in name. Your password can be the same for all your lots, if you own more than one lot.
Once you have signed in, you can access your billing account for each lot under Resident Services, Check Account. When you try to access your billing account, there will be instructions on how to receive an access number (that will be emailed to you) to access your account. This access number is the last five digits of your Heritage account number for your lot, which can also be found on your Heritage account statement that has been mailed to you. After you access your account with the access code,you can see your account statement and you can also pay your CHPOA assessments online using a credit card; however, there is a fee ($14.97for amounts between $300 and $500). You must pay for each lot separately onlineand the system will only accept amounts up to $500. So, if you are paying a delinquent assessment that is over $500, you will either have to make several payments online (each time incurring the $14.97 charge), or you can mail your assessment to Heritage at the address provided with the letter and account statement that was mailed to you. Mailing your assessment amount to Heritage is always an option and there is no additional charge for mailing. Also, you can set up an automatic withdrawal of your assessment from your bank account andthere is no charge by Heritage for this (however, your bank may or may not charge you for this). To set up an automatic withdrawal for your assessment from your bank account, contact Cumberland Harbour's property manager at Heritage, Kyle Waidner, at 770-200-8270 or kwaidner@heritageproperty.com .
We are very excited to have this new website. Soon, I will be tailoring it to Cumberland Harbour, by using photos of Cumberland Harbour as the header and uploading Board Meeting Minutes as well as our CHPOA Bylaws, CC&Rs, andpolicies. For security, all Board Meeting Minutes in the future will only be uploaded to this site (starting with the Jan. 9, 2010 Board Meeting Minutes).This site contains tremendous functionality including the ability to have discussion groups on topics (as we have been doing on this yahoo forum) and an online calendar to schedule events, including lessons offered at the tennis courts, pool, or Fitness Center. I will be working with Heritage over the next few weeks to personalize the site for Cumberland Harbour. If there are any events or information that you would like to add to the site, please email me at mdeis@columbus.rr.com , and I will forward the information to our site administrator at Heritage, Megan Shaw, or you can email or call Megan directly (at meshaw@heritageproperty.com or 770-200-8561), so that she may add yourinformation to the site.
Thank you,
Michelle Deis
CHPOA Secretary
Aug 16, 2009
CH POA Board changes
As of July, 2009, the CH POA Board consists of:
Glenn Saare, President & Homeowner
Stan Smith, Vice President & Property Owner
Rick Faulhaber, Chairman of Grounds Committee & Homeowner
At-large members:
Sam Lindsey, Homeowner
Ben Pingree, Property Owner
Brian Timberlake, Homeowner
Bill Whitlock, Property Owner
The board welcomes new members Rick Faulhaber, Sam Lindsey, Ben Pingree, Brian Timberlake and Bill Whitlock. More news about the new board's activities will be forthcoming soon.
Cumberland Harbour owners and Harbour Lights wish to express their thanks to Don Robertson, who recently resigned from the POA board in July, for his dedication and service to the community.
As of July, 2009, the CH POA Board consists of:
Glenn Saare, President & Homeowner
Stan Smith, Vice President & Property Owner
Rick Faulhaber, Chairman of Grounds Committee & Homeowner
At-large members:
Sam Lindsey, Homeowner
Ben Pingree, Property Owner
Brian Timberlake, Homeowner
Bill Whitlock, Property Owner
The board welcomes new members Rick Faulhaber, Sam Lindsey, Ben Pingree, Brian Timberlake and Bill Whitlock. More news about the new board's activities will be forthcoming soon.
Cumberland Harbour owners and Harbour Lights wish to express their thanks to Don Robertson, who recently resigned from the POA board in July, for his dedication and service to the community.
May 14, 2009
Be Gator Safe!
Alligators are on the move. Always Be Gator Safe! Exercise particular caution from March to June, when alligators may be away from water, moving through fields, roads and areas with shrubs or underbrush.
Check out gator safety tips here!
Below is a message from property manager, AIM Services. -Editor
If an alligator in CH poses a threat to humans or pets, please contact the Cumberland Harbour gatehouse at (912) 576-9620.
Alligators are on the move. Always Be Gator Safe! Exercise particular caution from March to June, when alligators may be away from water, moving through fields, roads and areas with shrubs or underbrush.
Check out gator safety tips here!
Below is a message from property manager, AIM Services. -Editor
If an alligator in CH poses a threat to humans or pets, please contact the Cumberland Harbour gatehouse at (912) 576-9620.
Apr 9, 2009
CH's Buddy Mays receives awardSecuritas supervisor Buddy Mays receives Supervisor of the Month award from Securitas Branch Manager Patrick Maginnis, for Buddy's supervision of the Cumberland Harbour gatehouse operation. Maginnis said Buddy deserved the award for his attention to detail, effective scheduling and communications skills. Also pictured is CH property manager Jeanette Jones.
Mar 12, 2009
Below is a message from property manager, AIM Services. -Editor
Several options available for paying HOA dues
The second quarterly payment of the HOA fees is due this month. There are several options available for making payments:
Several options available for paying HOA dues
The second quarterly payment of the HOA fees is due this month. There are several options available for making payments:
- Coupon books were mailed to all lot owners in December. You can mail your payment with the coupon to the address shown on the coupon.
- If you do not have a coupon, you can mail your check to: AIM Services, 12154 Darnestown Road #618, Gaithersburg, MD, 20878.
- Pay online at: aim-services.net. If you have not already registered for a username and password, you will need to do so prior to paying your bill online. If you have a username and password, you can pay your bill using the website.
Jan 31, 2009
Below is a message from property manager, AIM Services. -Editor
New CH Exit Gate Closed Hours
CH Gatehouse outbound gates will be maintained in the closed or lowered position from the hours of 11pm to 6am, every day, including Saturday, Sundays and holidays.
Owners with CH bar code stickers on vehicles will be able to pass through without stopping by driving past the outbound gate card reader. Those without stickers will need to stop and sign out with CH security personnel during those hours.
Outbound gates will be maintained in the raised or open position from 6am until 11pm daily.
Lot owners needing bar code stickers can contact Jeanette Jones: jeanette.jones@aim-services.net ; Tele: (904) 425-8805;
or, Toll Free (877) 435-3340
New CH Exit Gate Closed Hours
CH Gatehouse outbound gates will be maintained in the closed or lowered position from the hours of 11pm to 6am, every day, including Saturday, Sundays and holidays.
Owners with CH bar code stickers on vehicles will be able to pass through without stopping by driving past the outbound gate card reader. Those without stickers will need to stop and sign out with CH security personnel during those hours.
Outbound gates will be maintained in the raised or open position from 6am until 11pm daily.
Lot owners needing bar code stickers can contact Jeanette Jones: jeanette.jones@aim-services.net ; Tele: (904) 425-8805;
or, Toll Free (877) 435-3340
Jan 27, 2009
Below is a message from property manager, AIM Services. -Editor
Key fob system update
The key fob system has been repaired. All fobs should now work at the Pool, Fitness Center and 'Landings' restrooms. If yours does not, contact Jeanette Jones: jeanette.jones@aim-services.net / 904-425-8805; or the security gate: 912-576-9620.
A new key fob swipe has been added to the pool entry gate. Look waist high on right side of gate. Swipe & lift verticle post for entry.
Key fob system update
The key fob system has been repaired. All fobs should now work at the Pool, Fitness Center and 'Landings' restrooms. If yours does not, contact Jeanette Jones: jeanette.jones@aim-services.net / 904-425-8805; or the security gate: 912-576-9620.
A new key fob swipe has been added to the pool entry gate. Look waist high on right side of gate. Swipe & lift verticle post for entry.
Jan 16, 2009
Below is a message from property manager, AIM Services. -Editor
Two announcements from AIM
Welcome to new CH security company
We wish to welcome our new security company, SECURITAS, which began work on January 1st. A decision was made to change contractors following receipt of competitive bids and a careful review. The new security company offers better service at a lower cost for the community.
We also wish to welcome back Buddy Mays. Many of you may remember Buddy as the smiling gentleman who used to work the day hours at the gate, and we are very happy to have him back on board!
For vehicle passes, key fobs and other services from the gatehouse, there are two ways to contact them:
912-576-9620 (area code 921 posted earlier was incorrect); chsecurity@tds.net.
Repair to CH key fob system
The key fob system, used to access the amenity buildings in the community, is in the process of being repaired. The contractor has been out to do a complete check-up on the system, and all automatic locks are now working with the exception of the fitness center. The lock on the door to the fitness center is broken and will be replaced in the next week.
If you need a key to access the fitness center, you can obtain one at the gatehouse. We will issue a notice as soon as the lock has been replaced alerting everyone their key fobs will once again work.
AIM Services, LLC, is based in Gaithersburg, MD, and has an office in Jacksonville, FL. Contact, Jeanette Jones with any questions: jeanette.jones@aim-services.net or (877) 435-3340.
Two announcements from AIM
Welcome to new CH security company
We wish to welcome our new security company, SECURITAS, which began work on January 1st. A decision was made to change contractors following receipt of competitive bids and a careful review. The new security company offers better service at a lower cost for the community.
We also wish to welcome back Buddy Mays. Many of you may remember Buddy as the smiling gentleman who used to work the day hours at the gate, and we are very happy to have him back on board!
For vehicle passes, key fobs and other services from the gatehouse, there are two ways to contact them:
912-576-9620 (area code 921 posted earlier was incorrect); chsecurity@tds.net.
Repair to CH key fob system
The key fob system, used to access the amenity buildings in the community, is in the process of being repaired. The contractor has been out to do a complete check-up on the system, and all automatic locks are now working with the exception of the fitness center. The lock on the door to the fitness center is broken and will be replaced in the next week.
If you need a key to access the fitness center, you can obtain one at the gatehouse. We will issue a notice as soon as the lock has been replaced alerting everyone their key fobs will once again work.
AIM Services, LLC, is based in Gaithersburg, MD, and has an office in Jacksonville, FL. Contact, Jeanette Jones with any questions: jeanette.jones@aim-services.net or (877) 435-3340.
Oct 10, 2008
CHPOA annual meeting
The CH Property Owners Association annual meeting was held Nov. 8, 2008, 9:30 am, at Cumberland Inn & Suites, St. Marys, GA. Approximately 100 owners attended, and 88 participated though the call-in option.
One piece of "New Business" was an announcement solicting lot owner volunteers to serve on the POA Board of Directors. Forms were handed out at the meeting to all who were interested in volunteering. Forms are also available to those not attending. If you would like a form, please contact property manager, Jeanette Jones, at AIM Services: (877) 435-3540, or jeanette.jones@aim-services.net
AGENDA
- Call to Order
- Certification of Quorum
- Proof of Notice of Annual Meeting
- Introductions
- Reports: Financial Report; Committee Reports
- Old Business: Approve 2007 Annual Meeting minutes
- New Business: Discusion of Status of Community - George Nowack, attorney; Request for volunteers to serve as appointees to Board of Directors
- Property Owner Questions: Review list of questions submitted by lot owners; Questions from the floor
- Adjournment
The 2009 budget was not discussed at the meeting.
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