Cumberland Harbour POA Annual Meeting on April 20

The Annual Meeting of the Cumberland Harbour Property Owners will be held Saturday, April 20, 2013 at the St Marys Middle School, St Marys, GA at 2 pm.
There will be a Pizza Party at the Spring House at Cumberland Harbour beginning at 6pm. Tea, water, and soft drinks will be provided, BYOB if you wish other beverages.

For those unable to attend, Heritage Property Management will be sending to all home and lot owners a proxy to be filed prior to the meeting.
Please RSVP for both the meeting and Pizza party by April 10, so we can have sufficient seats for the meeting and food for the party to:
Melodye Pitts, CMCA, AMS
Community Solutions Management, LLC
P.O. Box 6642
St. Marys, GA 31558
Office: 912-729-4336 (http://www.cumberlandharbour-poa.org/tel:912-729-4336)
Fax: 912-729-6077 (http://www.cumberlandharbour-poa.org/tel:912-729-6077)
Cell: 912-617-0679 (http://www.cumberlandharbour-poa.org/tel:912-617-0679)
www.communitysm.com (http://www.communitysm.com)

Thank you.
Helen Ownby, Secty, CHPOA

POA After-meeting Pizza Party Mar. 12, 2011

Photos by Rita Bruce

Dennis Ownby, Sandy Halsey

 
 
Leigh King (center), Ann Felteau (right)
 
Bill Bruce
 
From left: Sam Colville, Mary Huber, Cindy Means, John Means, Susan Gregory, Joe Gregory
 
Leo Felteau
 
POA President Paul Gommo (in cap) speaking with property owners
 
Brian Timberlake (center), Andy Kirkman (on right)
 
Ed Freeman (center), Frank Martinez (right)
 
Loree Scherck (on right)
 
Big Bill Whilock

Bobby Howell (right)
 
 
 
 
Dianne & Sam Lindsey
 
Katherine Timberlake, Andy Kirkman, Joyce Kirkman, Jack Halsey
 

CH POA Annual Meeting
The Cumberland Harbour Property Owners Association 2011 annual meeting was held on Sat., Mar 12, at the St. Marys Middle School Auditorium at 1:30.  The consensus among attendees was the meeting went well.  The agenda covered a lot of ground and included comments and/or PowerPoint presentations from Board members Paul Gommo (Pres.), Michelle Deis, Dan Mayer and Helen Ownby and PowerPoint presentations from Design Review Board Chair Joe Gregory and Landscape Committee Chair Dianne Lindsey. 

St. Marys City Councilperson Chuck Trader spoke about issues involving the City of St Marys and Cumberland Harbour.  A generous amount of time was given for property owners to ask questions after each agenda item was discussed.

Board President Paul Gommo presented former board member Bernie Huber and recently resigned board member Michelle Deis, with plaques thanking them for their service to the Cumberland Harbour community.  (Michelle submitted her resignation in January, and the March annual meeting was her last official act.)   Harbour Lights reiterates it's prior thank you to Bernie and conveys a big thank you to Michelle Deis for all her service and hard work as a POA board member.  Sam Colville was named as a new POA board member.  The meeting was adjourned at 3:45.

Bernie Huber Resigns from POA Board
It's been an open secret here for awhile, that Bernie Huber has submitted his resignation to the POA Board, apparently effective after tomorrow's board meeting.

Harbour Lights would like to join Cumberland Harbour owners in thanking Bernie - and Mary - for their faithful & valuable service to the Community. Bernie and Mary have selflessly served Cumberland Harbour owners in many ways in their years as residents. Thank you, Bernie & Mary.
The Board is reportedly working behind the scenes to recruit a new board member. One wag has suggested it's harder than originally thought to find someone to do all that Bernie was doing and who would be acceptible to certain members of the Trails Committee, however, Harbour Lights doubts that's the issue. Being on the board involves considerable time & effort, particularly if he or she is the only one on the board who is also a resident.

Harbour Lights wishes the Board well in it's search for a replacement, and would encourage the board to find openings for several residents, so the burden of on-site administration doesn't fall on only one person.

Weekend News Wrap-up
CHPOA Annual Meeting
The Association annual meeting, held this past Saturday at the St. Marys Middle School auditorium, went smoothly with around 100 people in attendance. The remote listening function unfortunately did not work possibly due to the building's metal frame.

CHPOA President, Paul Gommo presided. Speakers included other members of the CHPOA Interim Board, Michelle Deis, David Cohen, Helen Ownby & Bernie Huber; Joe Gregory, Chairman of the Design Review Board; Buddy Mays, Team Leader-Securitas Security company; Heritage Property Management's Kyle Waidner & Gavin Cobb; and Community Solutions Management's CH on-ground manager, Melodye Pitts.

Questions from the floor and previously sent emails were answered. Afterwards, a well-attended pizza part for owners was held on the property at the Spring House from 6:00 until after 8:00 p.m.

St. Marys River Celebration and Cleanup
The St. Marys River Cleanup was a great success. Bill Bruce, who coordinated participation by Cumberland Harbour's owners, reported, "There was a great turnout and a generous spirit from the Cumberland Harbour participants, and many, many, many bags of trash and recyclables were collected. I look forward to our participating in this event again next year, although perhaps with fewer boats and more shore-based activity."

Brian Timberlake suggested next year CH participants hold their own cookout here on the property, rather than drive or boat to White Oak for lunch. Apparently, by the time several CH participants arrived at White Oak for lunch, there was no food left.

Annual Meeting Advance Question Reminder
Don't forget the Thursday, Mar. 18, 5:00 p.m. deadline for emailing questions in advance for the CHPOA Annual Meeting to be held this Saturday, Mar. 20, 1:30 p.m., at St. Marys Middle School Auditorium.

Email advance questions to on-ground Property Manager Melodye Pitts: mail@communitysm.com.

Cumberland Harbour POA Website
A copy of the Notice of Annual Meeting, sent to all property owners, can be found at the Association website under the "Resource Center" tab, and also under "Stay Connected/Community News & Announcements."

Annual Meeting Information
Note, you can participate in both the St Marys River cleanup, which runs from 8am to Noon, and the POA Annual Meeting, which doesn't begin until 1:30 pm.

New On-ground Property Manager
Melodye Pitts, of Community Solutions Management, located in St. Marys, has been hired by the POA Board as the new 'on-ground' property manager for Cumberland Harbour.

Community Solutions Management will handle:

Working with Contractors

Assisting the POA Board and Design Review Board

Ensuring Community Covenants and Restrictions are followed

Scheduling Facility Reservations

Managing RV and Boat Storage in Storage Lot

And other tasks which require local presence.

Contact Melodye Pitts at mail@communitysm.com or (912) 729-4336
Heritage Property Management will continue to handle:

Processing of Association Dues (Please continue sending your dues to Heritage.)

Accounting Issues

POA Mailings

POA Website

And other related financial and membership tasks

Contact Kyle Waidner at Heritage at kwaidner@heritageproperty.com or (770) 200-8270

Annual Meeting - How to submit questions in advance
In addition to being able to ask questions during the annual meeting, owners can submit questions in advance, by emailing them by Mar. 18 to Melodye Pitts at mail@communitysm.com

CHPOA Annual Meeting to be held:
(Back to Harbour Lights mainpage)

• Saturday, March 20, 2010
• St. Marys Middle School auditorium
• 205 Martha Dr., St. Marys, GA
• 1:30 p.m. until 4:30 p.m.

St Marys Middle School website w/ map

Directions:
Coming from I-95, on Hwy 40 go past Charlie Smith Jr. Hwy (a/k/a Spur 40). Just after Flash Foods convenience store, turn left onto Martha Dr. On Martha, St. Marys Middle School parking lot is on left just after the TDS Bldg.

Pizza Party Afterwards
A Pizza Party for owners will be held from 6 - 8 pm at the Spring House (near Pool Pavilion) on the CH property.

New POA Website Up & Running!
Link to POA website

Property Owners,
The new Cumberland Harbour website through Heritage Property Management and Association Voice (software company) is now up. The site may be accessed at http://www.cumberlandharbour-poa.org/ . This web address was also listed in the letter you received from Heritage with your account information.

When you access the website, click on Sign In in the top right corner. Then you will need to create your sign in the first time you sign in. Heritage has informed us that you should use your street address for your Cumberland Harbour lot when you create your sign in, especially if you own more than one lot (however, some people have also signed in using their present billing address). If you own more than one lot, you will need to sing in for each lot, using the street address for each lot, which can be found on the account statement mailed to you by Heritage. You may use your email address for your sign in name or another sign in name you create. If you own more than one lot, you need to use a different sign in name for each lot. You also need to create a password once you have created a sign in name. Your password can be the same for all your lots, if you own more than one lot.

Once you have signed in, you can access your billing account for each lot under Resident Services, Check Account. When you try to access your billing account, there will be instructions on how to receive an access number (that will be emailed to you) to access your account. This access number is the last five digits of your Heritage account number for your lot, which can also be found on your Heritage account statement that has been mailed to you. After you access your account with the access code,you can see your account statement and you can also pay your CHPOA assessments online using a credit card; however, there is a fee ($14.97for amounts between $300 and $500). You must pay for each lot separately onlineand the system will only accept amounts up to $500. So, if you are paying a delinquent assessment that is over $500, you will either have to make several payments online (each time incurring the $14.97 charge), or you can mail your assessment to Heritage at the address provided with the letter and account statement that was mailed to you. Mailing your assessment amount to Heritage is always an option and there is no additional charge for mailing. Also, you can set up an automatic withdrawal of your assessment from your bank account andthere is no charge by Heritage for this (however, your bank may or may not charge you for this). To set up an automatic withdrawal for your assessment from your bank account, contact Cumberland Harbour's property manager at Heritage, Kyle Waidner, at 770-200-8270 or kwaidner@heritageproperty.com .

We are very excited to have this new website. Soon, I will be tailoring it to Cumberland Harbour, by using photos of Cumberland Harbour as the header and uploading Board Meeting Minutes as well as our CHPOA Bylaws, CC&Rs, andpolicies. For security, all Board Meeting Minutes in the future will only be uploaded to this site (starting with the Jan. 9, 2010 Board Meeting Minutes).This site contains tremendous functionality including the ability to have discussion groups on topics (as we have been doing on this yahoo forum) and an online calendar to schedule events, including lessons offered at the tennis courts, pool, or Fitness Center. I will be working with Heritage over the next few weeks to personalize the site for Cumberland Harbour. If there are any events or information that you would like to add to the site, please email me at mdeis@columbus.rr.com , and I will forward the information to our site administrator at Heritage, Megan Shaw, or you can email or call Megan directly (at meshaw@heritageproperty.com or 770-200-8561), so that she may add yourinformation to the site.

Thank you,
Michelle Deis
CHPOA Secretary

Message from POA on Paying Dues
originally posted 12/31/09

Property Owners,
I have just been informed by Heritage Property Mgt. that the online payment system for Cumberland Harbour through their website is down. So, if you are trying to pay online today and cannot, you may contact Tom Norris at Heritage at
770-200-8251 and tell him you could not pay online. He is taking the names of all those who are trying to pay online and cannot. The online payment system will likely not be functioning until the middle of next week, due to the New Years holiday. Owners also have the option of mailing their assessment to:

Heritage Property Management
P.O. Box 580104
Charlotte, NC 28258-0104

Lot owners have until Jan. 30, 2010 to pay their Jan. 1, 2010 assessment before late fees will accrue.

Additionally, the CHPOA Board has decided to extend the deadline for the removal of late fees accrued due to delinquent assessments for the year 2009 or earlier, due to the present malfunctioning of Heritage Property Management's online payment system. Thus, if delinquent assessments are paid by Jan. 30, 2010, then late fees attached to these delinquent assessments (for the year 2009 or earlier) will be removed. The previous deadline for payment was Jan. 1, 2010; however, since some owners may be attempting to pay online and Heritage's online payment system is down, the deadline is being extended.

The CHPOA Board apologizes for this inconvenience. If you have any questions, you may contact me by email at mdeis@columbus.rr.com or Paul Gommo at cumberlandharbourowners@yahoo.com .

Have a Happy New Year,
Michelle Deis
CHPOA Secretary

POA Board announcement

Cumberland Harbour Owners,

Heritage Property Management is mailing a letter to all Cumberland Harbourproperty owners today that indicates where your Jan. 1, 2010 dues assessment and future dues assessments should be mailed. A more detailed statement of your account will be mailed by Heritage in the next two weeks. The CHPOA Board also voted to remove any late fees owed by property owners for the year 2009 or earlier if all past due assessments are paid by Jan. 1, 2010.

Michelle Deis
CHPOA Secretary

POA Board to send marina permit letter
The Interim CHPOA Board voted to send a letter to the Department of Natural Resources, on behalf of the CHPOA, supporting:

The Coastal Marshlands Protection Committee Permit #490,
North River, St. Marys River, Point Peter Creek,
Camden County, Georgia.

Owners also encouraged to send letters
Homeowners and lot owners supportive of the permit are also encouraged to send letters. Send them to:

Karl Burgess, Department of Natural Resources
One Conservation Way, Brunswick, GA 31520.

Deadline for comments is December 6, 2009.

Letter to Editor from Previous board member

As a member of the previous Board, I would like to respond to the letter sent out by the new Board.

Of the 8 items that are on the agenda, the Board I was on addressed all but 1, the community directory. I would hope the new Board would review the work we did and use that work as a basis for their future work. We had done the following:

• Gone out for competitive bids on the landscaping contract, reviewed the AIM contract, and renegotiated the Security contract;
• Received the draft audit of the Association’s finances (would not be a final audit until approved by the Board)
• Set the annual meeting date for February;
• Reviewed the accounts receivable at every meeting;
• Accepted a recommendation from the Rules Committee on common area usage policy;
• Discussed with St. Marys the status of the bonds; and
• Started the POA web site.

I certainly wish the new Board the best and know what hard work it will be, but I also want you to know that the Board I was on worked hard for the community.
Sam Lindsey

OCT 29, 2009

Letter from Interim CHPOA Board of Directors

Cumberland Harbour Property Owners,

The Cumberland Harbour Property Owners' Association (CHPOA) Interim Board will be mailing the following information in a letter to all property owners in Cumberland Harbour. Because we are excited to let everyone know the Interim Board's plans for the next few months, we decided to post the letter on Harbour Lights as well as on the Cumberland Harbour property owners’ forum on yahoo groups at and http://groups.yahoo.com/group/CHLotOwners on the CHPOA website, at http://www.cumberlandharbour-poa.org/. The Board will have its first official meeting this Friday, Oct. 30th, by conference call. We will post the Minutes of that meeting on Harbour Lights as well as the websites listed above, as soon as possible after that meeting.


Dear Cumberland Harbour Property Owner,

An Interim Board of Directors for the Cumberland Harbour Property Owners' Association (CHPOA) has been appointed by S. Mark Rogers, the newly assigned Administrative Officer of Point Peter, LLLP. This Interim CHPOA Board ofDirectors will serve until there is a sale of Point Peter, LLLP's property to a new developer, or there is a dismissal of Point Peter's bankruptcy case. The Interim Board will aid in the transition of any sale of the property to a new developer. After any sale to a new developer, this Interim Board would only continue to serve at the new developer's discretion.

Following are the members of the Interim Board and their positions:

Paul Gommo, President
Paul and his wife Joni own Lot 1080. Paul Gommo is President of an Atlanta-based small business that sells and services mission critical powersystems. Paul has over 30 years of business management experience. He and hiswife Joni plan to begin building their home at Cumberland Harbour within threeto five years.

David Cohen, Vice President
David and his wife Judith own Lot 248. David is the business manager for ImageInterpretations, Inc., a medical practice. David is also the President of the River Terrace Homeowners' Association in Roswell, Georgia.

Bernard (Bernie) Huber, Treasurer
Bernie and his wife Mary own Lot 254. Cumberland Harbour has been their primary residence for the past three years. They are retired and volunteer much oftheir time with the National Park Service.

Michelle Deis, Secretary
Michelle and her husband Dave own Lot 69 and Lot 910. Michelle and Dave are in the planning process of building a home on Lot 69, where they plan to semi-retire. Michelle is an attorney specializing in copyright law and she and her husband live in a suburb of Columbus, Ohio.

Helen Ownby, Meeting Parliamentarian
Helen and her husband Dennis own Lot 28 and Lot 442. Helen and Dennis are in the finishing phases of building a home on Lot 442 where they plan to retire. Helen is a retired microbiologist who managed federal contracts at the AmericanRed Cross in Detroit. She and her husband live in Evans, Georgia.

The Interim Board will be meeting almost weekly over the next few months (either by conference call or in person) to aid in the transition to any new developer, to respond to property owners' submitted questions, and to put in action the following agenda.

1. Review CHPOA management, maintenance, landscaping, insurance, and other contracts and choose to either continue such contracts or research and enact alternative contracts with the same or new contractors.

2. Secure an independent Georgia licensed CPA to audit all CHPOA accounting records to gain an understanding of past accounting practices and to streamline and set forth a new budget for the CHPOA.

3. Once the audit has been completed and a new budget determined, then a CHPOA Annual Meeting date will be set. The Interim Board is planning this Annual Meeting to be within 90 days after the close of the CHPOA's fiscal year (endingDecember 31, 2009) per the CHPOA Bylaws. The Interim Board will open discussions with any new developer to initiate an election of a new CHPOA Boardof Directors at this Annual Meeting.

4. Audit the CHPOA lot owner assessment records to determine whether all property owners and builders owning lots are current in the payment of theirCHPOA assessments per the Bylaws. Action will be taken to collect overdue CHPOAassessments.

5. Review the usage policies for the common areas for social gatherings by both Cumberland Harbour property owners and outside entities, and revise these policies as necessary to maintain the facilities.

6. Maintain discussions with the City of St. Marys and work with any new developer regarding the enforcement of the bonds for the construction of the incomplete infrastructure (roads and utilities) to move such constructionforward.

7. Communicate frequently with the property owners through a community website and answer specific property owner questions by email or phone conversations. Minutes of all Interim Board meetings will be posted on this website, once thewebsite is established.

8. Provide all owners with a community directory of property owners' contact information for property owners who wish to be listed in the directory. (The Board will be mailing such a request for contact information with this letter to property owners, so that a directory will be available by the Annual Meeting date.)

The Interim Board is open to any suggestions by property owners for other agenda items. Property owner questions during this interim period will be answered by the Board each time the Board meets (which will be almost weekly over the nextfew months). The Board will then respond to the property owner by email orphone. Please email any questions to the interim Board at cumberlandharbourowners@yahoo.com .

Additionally, any property owner who has an area of expertise or interest and would like to volunteer for a CHPOA committee assignment or other work that needs to be completed by the CHPOA, please contact the Board at the email listedabove to discuss how you would like to help.

The Interim Board looks forward to serving the best interests and needs of the property owners. All Interim CHPOA Board members are Cumberland Harbour property owners who have no affiliation with the former Land Resource, LLC or Point Peter, LLLP. The Interim Board will be working hard over the next few months to make Cumberland Harbour a showplace community.

Thank you for your support,
The CHPOA Interim Board Members

Corrected posting as of 10/28/09:

Yesterday's post stating Mark Rogers was appointed by the Bankruptcy Court as the new Declarant was incorrect.

Mr. Rogers was appointed by the Bankruptcy Court as the Declarant's new Administrative Officer. In this representative capacity, Mr. Rogers appointed a new slate of CH POA Board of Directors.

Word is that this is an interim board of directors.

See attached

CH POA Board changes
As of July, 2009, the CH POA Board consists of:
Glenn Saare, President & Homeowner
Stan Smith, Vice President & Property Owner
Rick Faulhaber, Chairman of Grounds Committee & Homeowner
At-large members:
Sam Lindsey, Homeowner
Ben Pingree, Property Owner
Brian Timberlake, Homeowner
Bill Whitlock, Property Owner

The board welcomes new members Rick Faulhaber, Sam Lindsey, Ben Pingree, Brian Timberlake and Bill Whitlock. More news about the new board's activities will be forthcoming soon.

Cumberland Harbour owners and Harbour Lights wish to express their thanks to Don Robertson, who recently resigned from the POA board in July, for his dedication and service to the community.

This POA Bd. Report has been posted as a courtesy to lot owners.
Harbour Lights is not connected with the POA, the property manager, or any other entity. -Editor

Correction: 2nd sentence, 2nd para. of the Board Report, below:
The City gave no timeline to the Board. The 'end of the year' reference originated solely with the Board and represented the Board's estimate of when the preliminary engineering and development costing work might be completed. -Harbour Lights Editor.

POA Board Report
Printable version

CUMBERLAND HARBOUR PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS
REPORT AS OF May 22, 2009

Dear Fellow Lot Owners;

We are pleased to report that the Board of Directors has been working diligently over the past several months on many issues facing the association. We acknowledge that this has been a difficult and frustrating time as we all have faced the uncertainty created by the bankruptcy of the developer, Land Resource. As we previously reported, the bank holding the main mortgage on the community took back the property and they have been marketing it to several development companies. At this time there is still no final determination on this issue however the Board will continue to monitor the status and provide an immediate update to everyone as soon as information is received.

The Board has been monitoring the status of the bond with the City of St. Mary’s and can report that the most recent update from the City is that they continue to work with the bond company and are still going through the process of reviewing work needed with various engineers as well as development cost estimates on having the work completed. When asked whether there was a timeline they could provide on when the work would be done, they declined to give anything specific, however estimated that the work would be completed before year’s end.

We also have received information regarding new legal activity related to the marinas to be built as part of the community. Information on this can be obtained at: http://www.cumberlandharbor.blogspot.com/
(Marina update: here. -Ed.). The recent ruling did not change the status of the marinas, but basically resulted in a ruling on several motions by the Administrative Law Judge.

With the state of the current economy we are all aware of the need to carefully control expenses, and to attempt to reduce those where possible, without having an adverse affect on the quality of the community. We believe that all owners purchased their lot with an anticipation of the type of community Cumberland Harbour was to become and the Board of Directors is committed to maintaining, as best possible, the concept conceived for the community. While we cannot control the effect of the economy on real estate values, we do want to ensure that the services and facilities of the community are not diminished in any way that could further affect those values. To this end, the Board has been keeping a careful watch on expenses and has placed a hold on spending any funds on items which are not crucial to maintain the facilities and services. This review included taking an in-depth look at all contracts and making determinations on what services are being provided. The Board has appointed a Building and Grounds Committee to assist them in reviewing the current landscape contract, developing a complete list of all services and making plans to obtain competitive bids for landscaping and other services. They are also working with a landscape designer to develop a landscape plan for the entire community.

The Board will continue to look at all services provided to the community and will obtain competitive proposals in anticipation of the preparation of the 2010 budget. We are also seeking out information from other communities on their fees and services so that we can make a comparison of the operating costs of our association and the level of fees paid by lot owners.

The upkeep of the community is extensive. The landscaping alone requires maintenance of 20 miles of roadways (of which 13 are paved), 25 acres of ponds, 30 miles of irrigation and 80 acres of grass which is mowed and maintained throughout the development.
The Association also maintains four pools (three swimming pools and one reflecting pool) which require daily cleaning, chemical balancing and inspection of operating pumps and controls. The swimming pools were recently required to be updated to comply with a federally mandated retrofit of the drains to install anti-entrapment drain covers. Additionally, we have six clay tennis courts of the highest caliber which require constant grooming and maintenance. There are five buildings in the community that need routine upkeep including cleaning, painting, HVAC maintenance, repair to the interiors and exteriors, annual fire extinguisher testing and tagging, routine pest control, and maintenance of the equipment. We are looking at ways to reduce the utility costs of these buildings and will install controls on lighting, heat and air conditioning, and other appliances to reduce electricity costs.

As part of the finances of the association, the Board must look at income in relation to expenses. Unfortunately, there are quite a number of owners who have outstanding balances on their association dues accounts. The Board is taking active steps to ensure that these balances are collected and have authorized the Association’s collection attorney to pursue every means available to reduce the balance of outstanding assessments. Such action may include placing liens and/or foreclosure on lots by the Association where unpaid dues are excessive. It is essential to have the funds available to effectively operate the community and, the Board has a legal duty to collect these fees and we will continue our efforts in this endeavor.

The Board has engaged an independent professional Certified Public Accountant to perform a review of the Association’s financial records and copies of the report will be available to lot owners once the review has been completed.

We will continue to keep everyone informed as we move forward with the future of the community. Updates are always available at the Cumberland Harbour website: http://www.cumberlandharbor.blogspot.com/; or at the AIM website: http://www.aim-services.net/.
You may also email the Board of Directors at: Boardchpoa@aol.com. To help save on mailing costs, we ask that you check the websites frequently for news and updates.

The work of the association requires the assistance and support of a great number of individuals and we would like to thank all the committees and their members for their hours of volunteer service to the community. The current committees include: Design Review Board – charged with oversight of home design in the association; Building and Grounds Committee – responsible for the oversight of the physical property and grounds; Social Committee – organizes social gatherings in the community to allow owners to have an opportunity to meet each other and welcome new residents to the community; Rules Committee – charged with assisting the Board in the development of rules for the use of the amenities and other areas. The volunteer members of these committees work with great effort to help ensure the quality of life in the community.

As you can see, the operation, maintenance and organization of Cumberland Harbour takes a great deal of time and effort. The future success of the Association will require the support and assistance of everyone to help to build Cumberland Harbour into the quality development that we all envisioned when we purchased here. We anticipate that a new developer will purchase the community and we look forward to working with the new company in a spirit of cooperation to bring the potential of Cumberland Harbour to fruition. We appreciate your interest and concern and ask for your support to help move the Association forward in a positive direction.

Sincerely,

Glenn Saare, President
Board of Directors
Cumberland Harbour POA

To Top

Below is a message from property manager, AIM Services. -Editor

Several options available for paying HOA dues

The second quarterly payment of the HOA fees is due this month. There are several options available for making payments:

• Coupon books were mailed to all lot owners in December. You can mail your payment with the coupon to the address shown on the coupon.
• If you do not have a coupon, you can mail your check to: AIM Services, 12154 Darnestown Road #618, Gaithersburg, MD, 20878.
• Pay online at: aim-services.net. If you have not already registered for a username and password, you will need to do so prior to paying your bill online. If you have a username and password, you can pay your bill using the website.

If you have any questions about paying your fees, please contact AIM Services at 877-435-3340, or through the "Contact Us" section of the website, or jeanette.jones@aim-services.net

This POA Bd. Report has been posted as a courtesy. Harbour Lights has no connection to the POA, the property manager, or any other entity.
-Editor

Report from CH Property Owners Association Board
POA Bd. email established for addressing questions and concerns

Printable version

CUMBERLAND HARBOUR PROPERTY OWNERS ASSOCIATION

BOARD OF DIRECTORS

REPORT AS OF Feb. 10, 2009

Dear Fellow Lot Owners:

As the newly appointed Board of Directors of the Cumberland Harbour Property Owners Association, we would like to give everyone a brief update on where the community stands at this time.

As most of you are aware, Land Resource filed for a Chapter 11 bankruptcy last October. The bankruptcy process has been ongoing and recent activity involved the liquidation of their assets. This liquidation resulted in the communities which were under development being offered at auction with a plan to sell them to the highest bidder. The bank holding the main mortgage on Cumberland Harbour did not accept the highest bid and ended up taking back the community itself with plans to continue to market and eventually sell the community for a price they feel is more equitable.

As part of the review of the current issue with the bankruptcy, the Board of Directors met with the association’s legal counsel to discuss filing a claim with the bankruptcy court to secure the common areas and facilities on behalf of the association and its members. The Board did authorize this filing and as further information becomes available, it will be communicated to you, the lot owners.

Also, as reported earlier, the Supreme Court of Georgia overturned the lower court ruling prohibiting the building of the marina so we are hopeful that once a new developer comes forward to purchase the community, we will also see plans for the marina to be built.

The City of St. Mary’s is pursuing the release of the bond money to finish the roads and infrastructure in the community. At this time the bond company has had their own engineer out to look at the community to determine his estimate of the work still needed to be done. The City will seek proposals from sound, responsible companies based on the engineer’s plan of work and, provide them to the Bond company. We hope to see work begin on this sometime in the next several months, but there has been no schedule set for the work at this time.

The Board has met to review the financial status of the association. A hard look was taken at the delinquencies in the payment of the homeowners assessments. The Board has instructed management to work with George Nowack, the association’s legal counsel, to take further action to collect the outstanding balances.

It was the decision of the Board to keep the 2008 budget in place with the fees at the same level for 2009. The Board will be working with management on keeping expenses down where possible while not affecting the quality of service provided. We feel that a renewed collection effort combined with a close eye on expenses should enable us to weather the current economy. (A copy of the budget is available here!)

Also, the Board has been working with our manager, Jeanette Jones, in having repairs done to the common area buildings where needed. The Pool House was in need of replacement of some exterior sheathing that water had penetrated, the Spring House required replacement of some rotted wood and, the Fitness Center had a leak in the roof.

Plans for the very near future include review of proposals for insurance coverage for the association as well as to perform the audit recommended by AIM Services as discussed at the annual meeting.

The Board would also like to report that the Design Review Board has been busy reviewing new submittals for home construction in the community and in the past few months, they have given approval for four new houses to be constructed. Several of these have already begun work and we should have new neighbors in these homes within the year.

We will try to keep everyone informed as we move forward with the future of the community. Updates are always available at the Cumberland Harbour Blog Site: http://www.cumberlandharbor.blogspot.com/;

or at the AIM website: http://www.aim-services.net/

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We have also set up a separate email for individual concerns or questions for the Board of Directors at: Boardchpoa@aol.com. These concerns or questions will be addressed at each HOA Board meeting and upon a consensus of the board and a response will be made in person or via phone to each individual by a board member, manager, or future owner of the development.

Cumberland Harbour remains a wonderful community with a great group of folks living here. We encourage you to visit and hope that you will soon join us as a neighbor!

For the Board of Directors:

Glenn Saare, President


Editor's note: The lPOA Board Report and a copy of the 2009 budget will also be mailed to CH lot owners and posted at the AIM website: http://www.aim-services.net/ (Registration required)

Harbour Lights home

New slate of directors for CHPOA Board

Pursuant to the announcement made at the Cumberland Harbour Property Owners Association ("CHPOA") annual meeting held Nov. 8, 2008, that the Declarant, Point Peter, LLC, a subsidiary of Land Resources, LLC, would appoint new directors to the CHPOA Board, and once the newly appointed directors had been installed, the then existing directors would resign, the following lot owners have been appointed and installed as directors of the CHPOA Board by Point Peter, LLC:

Glenn Saare, President
Stan Smith, Vice President
Don Robertson, Secretary/Treasurer

The two then existing CHPOA board members, who were employees of Declarant and/or Land Resources, LLC, John Alvarez and Mark Rogers, have resigned.

The Declarant, Point Peter, LLC, had solicited applications from anyone interested in volunteering for the board. The number of applications received reportedly was just under 20.